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Groups/Clubs/Associations Membership 2019 |
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Steps to PICKLEBALLBC & PICKLEBALL CANADA Membership 2019
The process of registration for 2019 is slightly different from the 2018 process. This document will detail the steps and considerations for groups/clubs/associations and email list operators (Group).
General Considerations:
~ PICKLEBALL CANADA (PCO) will not be taking your Group applications directly - they are reverting them back to PICKLEBALLBC (PBBC)
~ If your Group does not have a single Group expiry date for membership - pick a date that you will maintain year on.
~ By the 2020 registration year it is expected that all your Group members will be on this common expiry date. There will be some juggling to make this happen. Some members may end up with a 15 month year, some may have a 9 month year. Some cases will require special consideration.
~ PCO is allowing 15 month years for initial applications. E.g. - if your expiry date is June 1 you may sign up members starting March 1 which would give them 15 months effectively.
~ Membership is effective, with all benefits, from the time YOU accept the required fees.
~ No prorating allowed for either PBBC or PCO fees.
~ Joining PBBC includes joining PCO - there is no one or the other option.
~ Players with existing multiyear PCO membership need be recognized for that duration. NO additional fees will be due for such member until that multiyear membership expires.
~ Be cognizant of and include provisions in your membership applications that many players join more than one Group and they should not be expected to pay PBBC & PCO dues twice.
~ Ensure you address current BC Gov regulations with respect to the Personal Information Protection Act (PIPA). Applicant information may be shared with PBBC, PCO and verified tournament directors.
~ The PCO Liability Waiver could be invoked at your club level - have copies signed and retained by your Group. Do not send copies 'in'. This does not preclude your use of a local Group waiver.
~ If a pickleball player makes an online individual application for PBBC & PCO membership, we will check if they are in fact from your Group area and refer them back to you where reasonable.
Procedure & Requirements:
~ Conduct and manage your sign-ups in any manner you wish.
~ Accumulate & consolidate your members using this Excel spread sheet. (Click open after it downloads).
~ Make visible notes indicating applicants with multiyear PCO membership in force
~ Given and surnames should have proper capitalization
~ Email addresses should NOT contain any capitalization
~ Last known PCO #s are helpful
~ The number and definition of data fields will change for 2020. For 2019 we can keep it simple and short.
~ From time to time submit your excel spreadsheet (not a PDF or scanned copy) to PBBC
~ Make sure your Group name is on it - same spelling etc. as before
~ Include your Group membership expiry date
~ Mark the first submission as Group Name 2019 R0
~ Send payment to PBBC - within a 3 or 4 days if possible
~ How to pay:
a. Use your PayPal account. Direct funds to info@pickleballbc.ca. Access your PayPal account here or
b. Interac email transfer to members@pickleballbc.ca or
c. Mail cheque payable to:
Pickleball BC
3883 Michener Way
North Vancouver, BC, V7K 3C7
~ If you are expecting more applicants in a few days, accumulate $$$ and send combined
Additional submissions:
~ Add new members to the prior list - do NOT sort to reorder
~ It must show the same membership expiry date
~ The file should be named Group Name 2019 R1, Group Name 2019 R2 etc.
Remember to send payments!
The process of registration for 2019 is slightly different from the 2018 process. This document will detail the steps and considerations for groups/clubs/associations and email list operators (Group).
General Considerations:
~ PICKLEBALL CANADA (PCO) will not be taking your Group applications directly - they are reverting them back to PICKLEBALLBC (PBBC)
~ If your Group does not have a single Group expiry date for membership - pick a date that you will maintain year on.
~ By the 2020 registration year it is expected that all your Group members will be on this common expiry date. There will be some juggling to make this happen. Some members may end up with a 15 month year, some may have a 9 month year. Some cases will require special consideration.
~ PCO is allowing 15 month years for initial applications. E.g. - if your expiry date is June 1 you may sign up members starting March 1 which would give them 15 months effectively.
~ Membership is effective, with all benefits, from the time YOU accept the required fees.
~ No prorating allowed for either PBBC or PCO fees.
~ Joining PBBC includes joining PCO - there is no one or the other option.
~ Players with existing multiyear PCO membership need be recognized for that duration. NO additional fees will be due for such member until that multiyear membership expires.
~ Be cognizant of and include provisions in your membership applications that many players join more than one Group and they should not be expected to pay PBBC & PCO dues twice.
~ Ensure you address current BC Gov regulations with respect to the Personal Information Protection Act (PIPA). Applicant information may be shared with PBBC, PCO and verified tournament directors.
~ The PCO Liability Waiver could be invoked at your club level - have copies signed and retained by your Group. Do not send copies 'in'. This does not preclude your use of a local Group waiver.
~ If a pickleball player makes an online individual application for PBBC & PCO membership, we will check if they are in fact from your Group area and refer them back to you where reasonable.
Procedure & Requirements:
~ Conduct and manage your sign-ups in any manner you wish.
~ Accumulate & consolidate your members using this Excel spread sheet. (Click open after it downloads).
~ Make visible notes indicating applicants with multiyear PCO membership in force
~ Given and surnames should have proper capitalization
~ Email addresses should NOT contain any capitalization
~ Last known PCO #s are helpful
~ The number and definition of data fields will change for 2020. For 2019 we can keep it simple and short.
~ From time to time submit your excel spreadsheet (not a PDF or scanned copy) to PBBC
~ Make sure your Group name is on it - same spelling etc. as before
~ Include your Group membership expiry date
~ Mark the first submission as Group Name 2019 R0
~ Send payment to PBBC - within a 3 or 4 days if possible
~ How to pay:
a. Use your PayPal account. Direct funds to info@pickleballbc.ca. Access your PayPal account here or
b. Interac email transfer to members@pickleballbc.ca or
c. Mail cheque payable to:
Pickleball BC
3883 Michener Way
North Vancouver, BC, V7K 3C7
~ If you are expecting more applicants in a few days, accumulate $$$ and send combined
Additional submissions:
~ Add new members to the prior list - do NOT sort to reorder
~ It must show the same membership expiry date
~ The file should be named Group Name 2019 R1, Group Name 2019 R2 etc.
Remember to send payments!